The Project Management Process Groups are the five stages of a project that fulfil certain tasks and activities. These process groups are initiating, planning, executing, monitoring and controlling, and closing.
The initiating process group is responsible for aligning the project with the expectations of the stakeholders, assigning a project manager, identifying stakeholders, and developing the project charter. This procedure is critical for laying the groundwork for the remainder of the project and ensuring that all stakeholders are on the same page.
The planning process group is the most essential of the five process groups since it involves developing the Project Management Plan, which describes the goal of the project, what needs to be delivered, who will do what, when the project will be accepted, and how the project will be performed. It also entails the creation of supporting documents such as the schedule baseline, cost baseline, performance management baseline, and scope baseline. The planning process group also includes getting consent from designated stakeholders for the plan and organising a kick-off meeting.
The executing process group is in charge of managing human and infrastructure resources in accordance with the Project Management Plan, as well as updating and re-basing the plan as needed. This process group is responsible for directing and overseeing project activity and receives the most resources.
Monitoring and controlling process groups are responsible for measuring performance, responding to change requests, and offering corrective or preventive measures to correct errors. It also entails monitoring project quality and identifying new risks. This process group is frequently performed at regular intervals and is concerned with keeping the project on track.
Verifying the final product, closing contracts, generating the final report, gaining formal acceptance, releasing resources, and completing a project review are all part of the closing process group. This process group is responsible for tying up any loose ends and completing the project effectively.
Overall, the Project Management Process Groups are critical to the success of any project. It is the project manager’s responsibility to identify and select the most appropriate processes for each given project, as well as to modify them to the project’s specific demands. Deliverables from each phase/project are frequently incremental in nature, which means they will be progressively refined/enhanced by each phase/project.
